Terms & Conditions

Welcome to VocRehabTools.com ("we," "us," or "our"). By accessing or using our website and tools ("services"), you agree to comply with and be bound by the following Terms & Conditions. Please read them carefully before using our services.

1. Acceptance of Terms

By accessing VocRehabTools.com and using any of our free AI-powered vocational rehabilitation tools, you acknowledge that you have read, understood, and agree to be bound by these Terms & Conditions, as well as our Privacy Policy. If you do not agree with any part of these terms, you must discontinue use of our website immediately.

2. Description of Services

VocRehabTools.com provides free, web-based vocational rehabilitation tools designed to assist VR counselors, vocational evaluators, job coaches, employment specialists, and individuals with disabilities. Our tools include but are not limited to:

• Barrier Buster
• Job Goal Alignment Checker
• JCTS/SE/CE Rationalizer
• Progress Measure Generator
• Remote Work Feasibility Analyzer
• Vocational Assessment Tool
• Voice Casenote Editor/Generator
• Work Readiness Assessment
• Job Interview Prep
• Other tools as developed and published on our site

3. Use of AI-Generated Content

Many of our tools generate prompts that then utilize artificial intelligence (AI) to generate recommendations, strategies, or ideas. Users acknowledge and agree that:

• AI-generated outputs are suggestions only and may contain errors, omissions, or incomplete information
• All AI-generated content must be reviewed, verified, and customized before use or application
• Users are solely responsible for evaluating the accuracy, appropriateness, and applicability of any AI-generated content
• AI outputs should never replace professional expertise, clinical judgment, or adherence to applicable laws and regulations
• We do not guarantee the accuracy, completeness, or reliability of any AI-generated content

4. Professional Responsibility & Disclaimer

VocRehabTools.com is designed to support vocational rehabilitation professionals and job seekers with disabilities. However:

• Our tools do NOT provide medical, legal, financial, or clinical advice
• Content generated by our tools should be used as a starting point for professional decision-making, not as final recommendations
• Users must exercise their own professional judgment and comply with their organization's policies, ethical standards, and/or applicable laws
• Licensed professionals are responsible for ensuring compliance with their licensing board requirements and professional standards

5. User Eligibility

Our services are intended for:

• Licensed or certified vocational rehabilitation professionals
• Job coaches and employment specialists
• Individuals with disabilities seeking employment support
• Educational institutions and training programs

You must be at least 18 years of age to use our services independently. If you are under 18, you may only use our services with the involvement of a parent, guardian, or authorized professional.

6. User Conduct & Prohibited Uses

When using VocRehabTools.com, you agree NOT to:

• Input protected health information (PHI), personally identifiable information (PII), or confidential client data without proper authorization
• Use the tools for any unlawful, fraudulent, or malicious purpose
• Attempt to reverse engineer, copy, modify, or redistribute our code or tools
• Overload or disrupt our servers or interfere with other users' access
• Use automated systems (bots, scrapers) to access our tools without permission
• Misrepresent yourself or your affiliation when using our services

7. Intellectual Property Rights

All content, code, design, graphics, and functionality on VocRehabTools.com are the exclusive property of VocRehabTools and are protected by copyright, trademark, and other intellectual property laws.

You May:

• Use our tools for their intended purpose
• Copy and paste AI-generated prompts and outputs for your professional use
• Share links to our tools with colleagues and clients

You May NOT:

• Copy, reproduce, or redistribute our website code or design
• Create derivative works or competing tools based on our code
• Remove copyright notices or attributions
• Use our branding, logos, or trademarks without written permission

8. Privacy & Data Collection

We are committed to protecting your privacy. Our use of cookies, analytics, and data collection practices are described in our Privacy Policy. By using our site, you consent to data collection as outlined in that policy.

Important: We do not store or retain any client information, personal data, or form inputs entered into our tools. Data entered into forms is processed client-side in your browser and is not transmitted to or stored on our servers.

9. Third-Party Services

Our tools may generate prompts intended for use with third-party AI services (e.g., ChatGPT, Claude, or other AI platforms). We are not responsible for:

• The availability, accuracy, or performance of third-party AI services
• Data privacy or security practices of third-party platforms
• Content generated by third-party AI systems

Users are responsible for reviewing and complying with the terms of service and privacy policies of any third-party AI platforms they choose to use.

10. External Links

Our website may contain links to external resources, organizations, or service providers. These links are provided for convenience only. We do not endorse, control, or assume responsibility for the content, accuracy, or practices of third-party websites.

11. Limitation of Liability

To the fullest extent permitted by law:

• VocRehabTools.com is provided "as is" without warranties of any kind, either express or implied
• We do not warrant that our tools will be error-free, uninterrupted, secure, or meet your specific needs
• We shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from your use of our tools
• This includes but is not limited to damages related to errors in AI-generated content, service interruptions, data loss, or professional decisions made based on our tools

Maximum Liability: In no event shall our total liability exceed the amount you paid to use our services (which is $0, as our services are free).

12. Indemnification

You agree to indemnify, defend, and hold harmless VocRehabTools.com, its owner, developers, and affiliates from any claims, damages, losses, liabilities, or expenses (including legal fees) arising from:

• Your use or misuse of our tools
• Your violation of these Terms & Conditions
• Your violation of any third-party rights
• Any professional decisions made based on content from our tools

13. Changes to Tools & Services

We reserve the right to:

• Modify, update, or discontinue any tool or feature at any time without notice
• Restrict access to certain tools or features
• Change pricing (if we ever transition from free to paid services)

Continued use of our website after changes constitutes acceptance of those changes.

14. Modifications to Terms & Conditions

We may update these Terms & Conditions from time to time. Changes will be posted on this page with an updated "Last Updated" date. Your continued use of our website after changes are posted constitutes your acceptance of the revised terms.

We encourage you to review these terms periodically to stay informed about your rights and responsibilities.

15. Termination

We reserve the right to terminate or suspend your access to VocRehabTools.com at any time, without notice, for conduct that we believe:

• Violates these Terms & Conditions
• Is harmful to other users or our services
• Exposes us or other users to legal liability

16. Governing Law & Dispute Resolution

These Terms & Conditions are governed by and construed in accordance with the laws of the State of Virginia, United States, without regard to its conflict of law provisions.

Any disputes arising from these terms or your use of our services shall be resolved through good-faith negotiation. If negotiation fails, disputes shall be subject to the exclusive jurisdiction of the courts located in Virginia.

17. Severability

If any provision of these Terms & Conditions is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

18. Entire Agreement

These Terms & Conditions, together with our Privacy Policy, constitute the entire agreement between you and VocRehabTools.com regarding your use of our services and supersede any prior agreements or understandings.

19. Contact Information

If you have questions about these Terms & Conditions, please contact us at: [email protected]